Job Description

We are looking for an energetic, outgoing, and organized Events Specialist to assist with the coordination of various events. THIS IS A TEMPORARY, POSSIBLE TEMP TO HIRE POSITION . Hours for the role are M onday through Friday, 9am to 5:30pm .

This position will help produce and coordinate a high volume of school events, including our annual commencement, interacting with vendors, students, faculty, staff and alumni. This role will assist in tracking catering requisitions and invoice payments; overseeing the daily events email sent to the student body; and managing supplies and inventory.

Responsibilities:

• Reserving rooms for events/meetings on all three campuses, by utilizing their online project management platform
• Arranging catering through online project management platform
• Submitting facilities work orders through online project management platform and working with facilities to make sure they are executed
• Assisting with event logistics in the lead-up to and day of our events
• Sourcing vendors, obtaining quotes for items such as business cards, informational brochures and pamphlets, promotional merchandise (pens, water bottles, etc.)
• Working with vendors to book services
• Sending logos to outside vendors for the creation of promotional items
• Putting together quotes in order to get a PO created
• Enter information for PO’s and match up with invoices
• Organize and manage office supplies and event materials
• Assist with day-to-day event needs, catering deliveries, and communication between departments

Qualifications:

• At least 1-2 years of admin/logistical support, preferably with events, tradeshows, or in an academic setting.
• Proficiency in MS Office.
• Excellent organizational, follow up, communication and interpersonal skills

Please send your resume to kportillo@vanguardgroupstaffing.com -

This is a Temporary position working fully on-site .

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